Business Operations Administrator

Roles & responsibilities

Business Operations

• Manage day-to-day office and administrative operations to ensure smooth business functioning
• Maintain and organize company records, contracts, vendor agreements, and internal documentation
• Coordinate with internal teams (management, finance, HRBM) to support operational needs
• Track and manage operational budgets, invoices, and expense reporting
• Identify opportunities to improve internal processes and workflows

• Support Finance department to ensure timely processing of invoices and payments
• Maintain internal process documentation and standard operating procedures alongside Human Resource Business Manager
• Support cross-functional projects by managing timelines, coordinating stakeholders, and following through until completion
  
  

Compliance & Regulatory

• Monitor and maintain compliance with local, state, and federal regulations relevant to business operations and building needs
• Track licensing renewals, certifications, and regulatory deadlines for the company
• Prepare and submit documentation for audits, inspections, or regulatory reviews
• Maintain compliance files and ensure recordkeeping meets industry and legal standards
• Stay current on changes to codes, ordinances, and regulations that may affect the business

City, Permits & Licensing

• Serve as the primary point of contact with city departments, municipal offices, and regulatory agencies
• Prepare, submit, and track permit and license applications and renewals
• Coordinate inspections and follow up on permit approvals or requirements
• Build and maintain relationships with city officials and agency contacts to streamline processes
• Research local zoning, building codes, and permitting requirements as needed for projects

Executive Support to CEO

• Prepare correspondence, reports, presentations, and meeting materials
• Coordinate and help prepare for board meetings, client meetings, and internal leadership meetings
• Handle confidential information with discretion
• Act as a liaison between the CEO and internal/external stakeholders
• Assist with special projects and initiatives as directed by the CEO

Required qualifications include:

• Bachelor's degree in Business Administration, Public Administration, or related field (or equivalent experience)
• 2–5 years of experience in operations, administration or compliance
• Strong working knowledge of US business compliance topics (corporate governance basics, licensing, data privacy standards, etc.)
• Familiarity with permitting processes, licensing requirements, and regulatory compliance
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and maintain confidentiality
• Ability and desire to participate in buildup of new operational structures
• Comfortable interfacing with government agencies and officials
• Must demonstrate excellence in all areas of Microsoft Suite

Preferred qualifications include:

• Familiarity with Power BI, or other analytics platforms.
• Understanding of project‑based financial management and cost accounting.
• Exposure to German business culture or German language skills.
• Interest in operational process improvement.
• 2-5 years of experience in executive support — engineering, automotive, or technical environment

Percentage of required travel: <5% (domestic)

Schedule/Shift: 8:00am – evening

Onsite 5 days per week.

The salary range for this role is $75,000-$90,000. However, it is important to note that at Porsche, compensation range is dependent on geographic location. Individual salaries within each range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skillset. Porsche reviews compensation regularly and may adjust base salaries to reflect market competitiveness. 

In addition to salary, individuals may be eligible for a discretionary performance bonus. Our full suite of benefits includes: 

• Paid Vacation 
• Paid Holidays 
• Paid Sick leave 
• 401(k) match 
• Medical, dental and vision coverage 
• Tuition and certification reimbursement 
• Life Insurance 
• Short and Long Term Disability Coverage 
• Subsidized gym membership program 
• Subsidized Porsche and VW leasing programs 

Physical requirements

• Must be able to lift 15 pounds at times.
• While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.

• Must be able to effectively work and complete tasks in an open office/noisy environment.

Porsche is an equal opportunity employer and we take pride in our diversity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Porsche will be based on merit, qualifications and abilities. Porsche does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, pregnancy, status as a parent, national origin, age, disability, family medical history, ancestry, medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, familial status, registered domestic partner status, family and medical leave status, military status, criminal conviction history, or any other characteristic protected by federal, state or local law. 

If you are an applicant from the state of California, please review the California Applicant Privacy Notice here.